Conference and Event Services

Conference and Event Services

Even in this age of conference calls, instant messaging, and virtual meetings, there’s still something special about meeting face-to-face. When your communications goals require the personal touch, BZ can plan the ideal meeting, off-site, seminar, conference, or symposium to meet your needs. BZ’s event services team and key partners have decades of experience planning and executing events, ranging from 25-800 attendees, for public and private sector clients (including government/military, non-profit, and international organizations). We can coordinate planning and arrangements for attendees and speakers–including finding the perfect speaker for your event, when needed. And BZ even has certified facilitators in-house for your media, marketing communications, team building, and other training needs. Our team is also experienced at building and deploying meeting/event registration and tracking systems, meeting materials and personalized give-aways, and the creation of event Web sites.

BZ Conference and Event Services include:

  • Initial Event Scoping and Project Planning
  • Marketing and Promotion
  • Written and Electronic Invitations
  • Attendee Database and Knowledge Management
  • Event Web Site Design and Development
  • Event Registration and Support Services
  • Registration Web Site and Payment Processing
  • Lodging and Accommodation Arrangements
  • Food and Beverage Arrangements
  • Vendor Selection and Management
  • Training and Facilitation of Team Building and Communications Exercises
  • Guest Speaker Recruitment, Selection, and Coordination
  • Presenter/Speaker Advance Support
  • Event Materials
  • Speaker Presentations and Support
  • VIP Speaker and Attendee Relations
  • Press and Media Outreach
  • Registration and Check-in
  • On-site Preparation and Logistics Management
  • End of Event Survey/Attendee Feedback Facilitation
  • After-Action Evaluation and Recommendations
  • Post-Event Attendee Follow-Up

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